Page 235 - District 325 H LY 2022_23

INFORMATION

FOURTH ADVISORY COMMITTEE MEETING (Optional)
This meeting should be held approximately 30 days prior to a multiple district convention
or as noted in the DistrictConstitutionandBy-Lawsandifappropriatemayincludeincomingc
lubpresidentsand secretaries.
Focus on the Future!
As the current officers look toward closing the year, incoming officers are often looking at
what lies ahead. This optional meeting is often a celebration that accomplishes both!
The atmosphere is usually one of celebration, so the program should be upbeat.
Consider featuring a presentation by the District GLT Coordinator and an awards
ceremony with the district governor and invite the incoming club officers.
Help Them Prepare! Let the officers know that the focus of the meeting will be the
transition from current club officers to new officers and unique ways to recognize
outstanding members. Encourage them to bring their ideas and their incoming officers.
The agenda might include the following:
Opening (2 minutes): Open the meeting by discussing the importance of the clubs within
the zone. Explain how the leadership has progressed and the clubs have impacted their
communities and met their goals. If incoming club officers are in attendance, explain the
purpose and importance of advisory meetings and the value of their participation.
Introductions (2-5 minutes): If incoming club officers are in attendance, ask participants
to introduce themselves, if the group knows each other, this might not be necessary.
Club Officer Transition (10-15 minutes depending on attendance): Ask each club president
to provide the actions that they are taking to ensure a smooth transition. New officers
might be asked if there is any information that they would like before starting their year.
New club officertrainingandorientationandonlinetrainingtoolsshouldalsobe mentioned.
Tools to Help You Prepare for Your Year Term (8 minutes): If incoming club officers are in
attendance and it is appropriate, review the following tools that might be of assistance to
new club officers. These tools are more fully explained online at www.lionsclubs.org
• Build a Vision for Your Club • Your Club, Your Way!
• Club Quality Initiative
Recognizing Service (10-15 minutes): Ask the club presidents how they plan to recognize
club officers to encourage an exchange of unique ideas. Mention the materials that are
available to clubs from LCI or other sources, which might include items from the club
supply catalog.
Recognizing LCIF (10-15 minutes): Successes in local fundraising for LCIF, successful grant
projects and presentations of successful grant projects at the club, district, multiple
district level. Also, discuss where the district is in the fundraising perspective.
Awards (6-10 minutes): Take this time to recognize club officers for their participation in
meetings, membership growth, outstanding service, LCIF and other achievements. Make
the presentation personal and sincere.
Club Excellence Award (2 minutes): Remind club officers to apply for the Club Excellence
Award and how the elements of the Excellence Award strengthen the club.
Closing (3 minutes): Thank the participants for their service and commitment and
encourage them to serve as mentors to the incoming officers.

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