Page 232 - District 325 H LY 2022_23

INFORMATION

SECOND ADVISORY COMMITTEE MEETING
This meeting should be held in the month of November or as noted in the District Constitution
and By-Laws.
Focus on Membership!
Effective community groups require a strong membership to support projects, lead
initiatives and involve new people. Now that the clubs have had a few months to get the
new fiscal year underway, this is a good time to promote membership growth!
Consider featuring a presentation by the District GMT Coordinator and inviting the club
membership chairpersons along with the club president, vice president and secretary.
Help Them Prepare! Let the club officers know that the meeting will focus on membership
growth and ask them to be prepared to discuss their greatest membership challenge and/
or success. The topics should include both recruiting and ensuring member satisfaction.
Encourage officers to use the Challenges and Opportunities Worksheet regarding club
and recruiting and retention success.
The agenda might include the following:
Opening (2 minutes): Open the meeting by discussing the need for new members and the
need to keep existing members involved and satisfied. Explain that the goal of the meeting
is to share ideas and strategies for recruiting and keeping dedicated members and that
the meeting will close (as before) with an open discussion regarding club challenges and
success. Review the goals of the district governor and the zone chairperson for assisting
clubs.
Introductions (2-5 minutes): Ask participants to introduce themselves by giving their
name,titleandclubname.Thistimeaskthemtoalsomentionifthey areinterestedin recruiting
or strategies for keeping members involved.
Membership Recruiting and Retention Idea Exchange (10-15 minutes depending
on attendance): Allow each club 2-3 minutes to discuss its plan for recruiting and/or
retaining members. Their report should include the strategies for identifying and inviting
new members as well as strategies to keep members involved and satisfied.
Strategies and Resources for Increasing Membership (8-10 minutes): Introduce resources
available from LCI that you feel would be appropriate or useful to the group. This could
include one or more as outlined on page 6.
Consider asking the District GMT Coordinator to host this section of the program. While
time is limited, do ensure that the club membership chairpersons are aware of these
toolsandtheir applications.
Open Discussion on Club Challenges and successes (10-15 minutes depending on
attendance): Allow time for club leaders to ask the advice of the other club leaders on
how to handle the challenges they are facing and/or share a club success.
Club Excellence Award (2 minutes): Remind club officers about the elements of the Club
Excellence Award and continue to promote it as a goal for each club.
Closing (3 minutes): Briefly summarize the items accomplished during the meeting and
remind them of the date and time for the next meeting.

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