Page 231 - District 325 H LY 2022_23

INFORMATION

FIRST ADVISORY COMMITTEE MEETING
The first meeting should be held within 90 days of the International Convention or as
noted in the District Constitution and By-Laws.
Focus on Service!
An exciting service project is a great way to engage your members and encourage
them to bring friends and familytoparticipate.Allownewandpotentialleaders
toleadserviceprojectssotheycanpracticeandbuild leadership skills.
Consider featuring a presentation by the District GST Coordinator and the District LCIF
Coordinator and inviting the club service chairperson, club LCIF Coordinator along with
the club president, vice president and secretary.
Help Them Prepare! Let your club officers know that the meeting will be centered around
service so they are ready to share the details of their projects. Encourage officers to use
the Challenges and Opportunities Worksheet regarding club and community service.
o Opening (2 minutes): Open the meeting by underscoring the importance of service, the
most important function of any Lions club! Explain that the goal of the meeting is to
share service ideas and tools that clubs can use to make sure the service provided by
clubs meet community needs and member expectations. Mention that the meeting will
close with an open discussion regarding club challenges and success.
o Introductions (2-5 minutes): Ask participants to introduce themselves by giving their
name, title and club name.
o Service Framework (2-5 minutes): Briefly share the service framework and how it relates
to service and their service work.
o Club Service Projects Idea Exchange (10- 20 minutes depending on attendance):
Allow each club 2-3 minutes to discuss their activities for the year. Their report should
include the club’s signature projects as well as any new projects planned and the
challengesthattheyhave faced.
o LCIF Fundraiser Idea Exchange (10-20 minutes depending on attendance): Allow each
club 2-3 minutes to discuss creative fundraising efforts.
o Ways to Identify New Service Projects (5 minutes): If appropriate consider introducing
the group to one of the resources mentioned below.
o Open Discussion on Club Challenges and Successes (10-15 minutes depending on
attendance): Allow time for club leaders to ask other club members their advice on how
to handle the challenges they are facing and/or share a club success.
o Tools to Guide Club Planning and Management (5 minutes): Before closing the session,
and if appropriate, encourage club officers to utilize the Build a Vision for Your Club, Your
Club Your Way!, Club Quality Initiative and the Club Excellence Award to establish goals
for their club. These tools are described on page 12 and may be found online at www.
lionsclubs.org
o Closing (3 minutes): Review the goals of the district governor and the zone chairperson
for assisting clubs and remind them of the date and time for the next meeting.

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